Shipping a computer monitor requires careful preparation to prevent damage to its screen and delicate internal components. Whether you’re sending a monitor for repairs, resale, or business purposes, protecting it from impact, pressure, and environmental factors is essential.
Monitors are fragile, high-value electronics that can easily crack, scratch, or malfunction if not packed properly. The right packing materials, secure wrapping, and a well-chosen shipping method help minimize risk and keep costs manageable.
Here, we’ll walk you through the best techniques for packing, labeling, and choosing a carrier to ensure your monitor arrives safely, whether you’re shipping domestically or internationally.
TL;DR:
Key takeaways
Use original packaging if available, or double-box with a protective outer box. Wrap securely with bubble wrap, foam sheets, and corner protectors to prevent screen damage.
Avoid peak shipping times and consider climate risks like temperature and humidity.
USPS Retail Ground or FedEx Ground are the most cost-effective shipping options.
How to ship a monitor safely in 11 steps
Safely shipping a monitor requires proper packaging to prevent cracks, scratches, and internal damage. This guide outlines the best practices for packing, labeling, and choosing a carrier to safeguard your monitor during transit.
Assess the monitor’s size and type
01
The monitor’s size and type determine the packing materials and precautions needed for safe shipping.
| Monitor Type | Key Shipping Considerations |
|---|---|
| Standard flat monitor | Requires rigid foam padding to protect the screen |
| Ultrawide monitor | Needs a larger box with reinforced sides for structural support |
| Curved monitor | Needs extra padding on edges and center to maintain shape |
| Portable monitor | Lightweight and easier to ship but should be packed in a padded sleeve |
Gather packing materials
02
The right packing materials help protect a computer monitor from drops and shifts during transit. If the original box is available, use it as an inner box for added protection. Manufacturers often design original packaging with custom foam inserts to keep the product stable.
Essential packing materials:
Bubble wrap: Apply multiple layers of bubble wrap around the screen and edges to help absorb impact and prevent damage.
Foam sheets: Cover the screen with soft LCD-safe foam to avoid dents or scratches.
Packing peanuts or crumpled paper: Fill empty spaces inside the box to prevent movement, especially for international shipping.
Heavy-duty packing tape: Seal all seams tightly to keep the package secure.
Double- or triple-walled outer box: Adds structural support and helps absorb shocks.
NOTE: High-quality shipping boxes and packing materials—like bubble wrap, packing peanuts, and heavy-duty tape—are available at major retailers like Amazon, the UPS Store, and the post office.
Secure loose components
03
Before packing, turn off the monitor and remove any detachable components. This reduces stress on fragile parts and prevents loose accessories from shifting inside the box.
Steps to secure loose components:
Unplug all cables and accessories: Remove HDMI cables, power cords, and external speakers.
Wrap cables separately: Place them in labeled bags to keep them organized. Use zippered plastic bags or small padded envelopes.
Use a padded compartment for external accessories: Protect docking stations, USB hubs, or external storage devices.
Removing the monitor stand:
Unscrew the monitor stand and place the screws in a labeled bag.
Wrap the stand separately in bubble wrap to prevent scratches.
Include instructions on how to reattach the stand if you’re shipping to a customer.
Protect the screen
04
The screen is the most fragile part of a computer monitor and needs extra protection.
How to protect the screen:
Use a screen protector if available.
Place soft foam sheets over the screen to absorb shock. The foam should cover the entire display without applying pressure.
Avoid rough materials like paper towels, newspaper, or coarse fabric, which can cause scratches.
Secure foam sheets with tape, but never apply tape directly to the screen. Instead, tape the foam to the monitor casing.
Wrap the monitor in bubble wrap
05
A fully wrapped monitor is much less likely to get damaged during shipping.
Apply multiple layers of bubble wrap, focusing on edges, corners, and the base.
Secure the bubble wrap with packing tape to keep it in place.
Add foam corner protectors to absorb impact. This is especially important for LCD monitors, which can crack under pressure.
PRO TIP: The best way to wrap a monitor is with at least two layers of bubble wrap, followed by plastic wrap to hold everything in place. This prevents shifting and adds water resistance.
Consider which shipping carrier to use
06
Different carriers offer various options based on monitor size, weight, and insurance needs.
| Carrier | Best for | Insurance Options | Estimated Cost |
|---|---|---|---|
| UPS | Large monitors, heavy-duty packaging | Up to $50,000 | $50-$200 |
| FedEx | Fragile items, expedited shipping | Up to $100,000 | $60-$250 |
| USPS | Small, lightweight monitors | Up to $5,000 | $30-$150 |
Place the monitor in the inner box
07
The inner box provides the first layer of protection during shipping. If the original box isn’t available, use a sturdy cardboard box that closely matches the monitor’s size.
How to pack the monitor in the inner box:
Cushion the bottom of the box with crumpled paper or packing peanuts before placing the monitor inside.
Place the wrapped monitor so it doesn’t touch the sides of the box.
Fill empty spaces with packing material like packing peanuts, crumpled paper, or air cushions to prevent movement.
Double-box for extra protection
08
The double-boxing method adds another layer of defense against shipping damage.
Place the inner box inside a larger, sturdy outer box to provide protection against drops and impacts.
Fill gaps with packing peanuts or foam sheets to absorb shock.
Leave at least 2 inches of cushioning between the inner and outer boxes.
PRO TIP: Many people use Amazon boxes for shipping. If you’re using one, make sure it’s double-walled or nest two boxes together to support the weight of your monitor.
Seal the package securely
09
Proper sealing keeps the box closed during transit and prevents tampering or environmental exposure.
How to seal the package:
Use heavy-duty packing tape: Choose a tape that’s at least 2 inches wide and rated for heavy shipping.
Reinforce all seams and edges: Apply at least three strips of tape along the top and bottom openings.
Use the H-taping method: Tape along the center seam and across the edges of the flaps to create an “H” shape.
Double-check that all flaps are secure: Press firmly to keep them tightly sealed.
Secure the inner box inside the outer box: If double-boxing, add an extra layer of tape to keep everything in place.
PRO TIP: When shipping internationally or through a third-party shipper, consider using tamper-evident tape to deter unauthorized access.
Label the package
10
Proper labeling helps carriers handle the package correctly and reduces the risk of misdelivery.
Labeling steps:
Attach a waterproof shipping label: Use a self-adhesive or laminated label to prevent smudging.
Clearly mark sender and recipient details: Format the address according to the destination country’s postal regulations.
Use “Fragile” and “This Side Up” stickers: Place these on multiple sides for visibility.
Include a backup label inside the package: If the outer label gets damaged, an extra shipping label helps avoid delivery issues.
Avoid handwritten labels: Printed labels are more legible and reduce the risk of errors.
PRO TIP: If using common shippers like the UPS Store, USPS, or FedEx, request a barcode label and place it lengthwise on the box for easy scanning.
Ship the package and keep your records
11
Tracking and record-keeping are essential for security and insurance claims.
Best practices for shipping and documentation:
Track the shipment: Use carrier tracking tools and enable email or text notifications.
Save insurance documents: You’ll need them for high-value monitors in the event of damage or loss.
Keep the receipt and proof of shipment: Store digital and physical copies for tax or business records.
Take photos before shipping: Document the package’s condition in case of a dispute.
Check carrier-specific rules: Some carriers restrict monitor shipments due to lithium-ion components.
Tips for a smoother shipping process
Following the correct packing and shipping methods is essential, but these additional steps can make the process even easier and more cost-effective.
Use original packaging when possible
Manufacturers design packaging specifically to prevent movement, absorb shock, and shield fragile components.
Why the original packaging is ideal:
Custom-shaped foam inserts: Holds the monitor securely in place
Double-walled cardboard box: Withstands drops and impacts
Minimal additional packing material required: Reduces costs and packing time
If you don’t have the original box:
Find a similar-sized double-walled box: Choose one that’s at least 2 inches larger than the monitor on all sides.
Use foam inserts or sheets: Replicate the structure of the original packaging.
Wrap the monitor in multiple layers of bubble wrap: Cover the screen, edges, and corners for impact protection.
Reinforce the box with packing tape: Keep seams from splitting under pressure.
Plan ahead for larger monitors
Ultrawide, curved, or oversized monitors need extra care due to their unusual shapes and higher shipping costs. Some large monitors don’t fit in standard shipping boxes and may require a custom-built crate or reinforced shipping container.
What to consider when shipping large or curved monitors:
Reinforced edges and corners: Use foam edge protectors to prevent bending or cracking.
Check carrier restrictions: USPS has size limitations, so FedEx or UPS may be necessary.
Watch for dimensional weight pricing: Shipping costs may be based on box dimensions rather than actual weight. Use a dimensional weight calculator before selecting a shipping method.
Avoid shipping during peak times
Peak seasons like the holidays, Black Friday, and Cyber Monday increase delays, handling risks, lost packages, and costs.
Why peak times increase shipping risks:
Longer transit times: Increased demand can lead to slower deliveries.
Higher risk of rough handling: Overloaded warehouses and trucks increase damage risks.
Higher shipping rates: Carriers often raise their prices during peak times.
How to avoid peak-time issues:
Ship early: Send packages at least two weeks in advance to avoid delays.
Use express shipping: Services like FedEx Express and UPS Next Day Air prioritize handling for shipping electronics.
Choose professional packaging services: Third-party packers or UPS Store locations provide extra cushioning and protection.
Enable real-time tracking alerts: Monitor shipments and respond quickly to any issues.
PRO TIP: If you’re shipping during peak times, consider adding shipping insurance for extra protection.
Consider climate-related factors
Weather conditions can impact monitor shipments, especially during extreme heat, cold, or high humidity.
| Climate Issue | Potential Risk | Preventative Measure |
|---|---|---|
| Extreme heat | Battery damage, screen warping | Use climate-controlled shipping |
| High humidity | Moisture damage, mold | Add desiccant packets inside the packaging |
| Cold temperatures | Cracked screens, brittle plastic | Avoid prolonged storage in freezing temps |
Ship smarter with these expert packing techniques
Packing and shipping a monitor requires attention to detail to prevent screen damage, cracks, and internal component failures. Using proper packaging techniques, a reliable shipping carrier, and extra precautions like double-boxing and insurance helps you achieve a safe and hassle-free delivery.
For businesses shipping multiple monitors or other delicate electronics, Red Stag Fulfillment offers specialized logistics solutions designed to protect high-value shipments. With expert handling, secure packaging, and dependable fulfillment services, we help businesses streamline shipping while reducing the risk of damage.
Looking for a reliable way to ship monitors? Contact Red Stag Fulfillment to see how we can protect your shipments and simplify your fulfillment process.
