Shipping a violin requires precision and care to ensure it arrives safely. These delicate instruments often carry significant financial and sentimental value, making proper packing and carrier selection essential.
Whether you’re a musician, collector, or retailer, our expert advice below will help you navigate every step of the process, from choosing materials to finding the right carrier.
TL;DR:
Key takeaways
Place the violin securely in its case and wrap the case in bubble wrap. Use a sturdy box with at least 3 inches of padding on all sides.
USPS Priority Mail offers affordable options for violins in standard cases, typically $30–$60 for domestic shipping.
For international or high-value shipments, FedEx and UPS provide advanced tracking and reliable insurance options.
A 13-step guide to shipping a violin safely
Shipping a violin safely requires detailed preparation, from inspecting the instrument to selecting the right packing materials. This step-by-step guide ensures your violin is protected throughout transit, whether shipping domestically or internationally.
Running a musical instrument ecommerce business? Red Stag Fulfillment specializes in fulfilling high-value, delicate instruments with proven expertise in secure packaging and damage-free delivery.
Learn more about our musical instrument fulfillment services.
Inspect the violin and case for damage
01
Before packing your violin, thoroughly check both the instrument and its case for signs of damage. This step ensures accountability and helps prevent further harm during transit.
Examine the violin in sections:
Look for scratches, cracks, or weak points on the body and neck.
Check for loose components, such as the bridge, strings, or pegs.
Inspect the case:
Ensure the case is sturdy and free from visible wear, such as broken latches or tears in the lining.
Replace or reinforce a damaged case to avoid compromising protection during shipping.
Document everything:
Take clear, detailed photos of the violin and case from multiple angles.
Record existing damage for your records in case of claims.
Shipping in or out of the case?
Shipping the violin in its case is generally recommended for added protection. However, there are situations where shipping outside the case might be better.
- When to ship in the case:
The case is sturdy, provides a snug fit for the violin, and includes built-in padding to absorb vibrations. - When to ship outside the case:
The case is damaged or offers inadequate protection, or you’re using specialized packaging for high-value violins.
Loosen the strings
02
Reducing string tension is a crucial step to prevent stress-related damage during shipping. String tension can cause unnecessary strain on the violin’s body, bridge, and neck, especially during vibrations or pressure changes in transit.
How to loosen the strings:
01
Turn each tuning peg gently to loosen the strings evenly.
02
Leave the strings attached to maintain their alignment.
03
Avoid over-loosening or completely removing the strings to prevent misalignment.
Secure the bow
03
Properly securing the bow is essential to prevent damage to both the bow and the violin during shipping.
- Use protective materials:
Wrap the bow in bubble wrap or place it in a sturdy protective tube. Ensure the bow hairs do not touch sharp edges or hard surfaces to avoid fraying or breaking. - If shipping in the case:
Use the bow spinners within the violin case to secure the bow, as recommended by Robertson Violins. This method minimizes movement and eliminates the need for additional wrapping. - Separate storage:
If you’re shipping outside the case, place the wrapped bow in a separate compartment or tube. Position the bow so it cannot scratch or press against the violin during transit.
Research and choose your shipping carrier
04
| Carrier | Estimated Shipping Costs | Box Size and Weight Considerations |
|---|---|---|
| UPS | About $40-$80 (domestic) | Maximum size: 165 inches (length + girth). Max weight: 150 lbs. |
| FedEx (Ground) | About $50-$100 (domestic) | Maximum size: 165 inches (length + girth). Max weight: 150 lbs. |
| USPS | About $30-$60 (domestic) | Maximum size: 108 inches (length + girth). Max weight: 70 lbs. |
Selecting the right shipping company is critical to ensure your violin arrives safely and on time. Check out the online calculators provided by popular shipping carriers to get accurate costs for your specific shipment:
Add internal padding around the violin
05
Adding internal padding is essential to protect delicate parts like the scroll, bridge, and chin rest from movement or impact during shipping.
Materials needed:
Bubble wrap (5”x10”, 5”x12”, and 7”x12” pieces)
Foam blocks (1”x1”x1” or folded paper tiles)
Foam wrap (4”x2” pieces)
Step-by-step instructions:
01
Secure the tailpiece:
Wrap foam wrap around the tailpiece and secure it with tape.
02
Protect the bridge:
Place styrofoam blocks under each side of the bridge to fit snugly under the strings. Use wax paper beneath the foam in warm weather to prevent varnish imprints.
03
Wrap the scroll:
Use bubble wrap, doubling it for extra protection, and secure it with tape.
04
Position in the case:
Place the violin in the case, secure the neck strap, and lay the violin blanket over the instrument. Add extra bubble wrap if the violin is smaller than the case.
05
Reinforce sensitive areas:
Roll up bubble wrap to pad the scroll and chin rest for additional security.
06
Accessories:
Add padding for rosin, shoulder rests, and other items to prevent them from shifting and causing damage.
PRO TIP: Avoid using foam packing peanuts inside the hard case, and ensure all case latches and zippers are securely closed before moving on to the next step.
Wrap the violin case in protective materials
06
The violin case serves as the first line of defense, but additional wrapping is needed for safe transit.
To wrap the violin case:
01
Cover the case with at least two layers of bubble wrap, focusing on edges and corners where impacts are most likely.
02
Install foam or plastic corner protectors to absorb shock and reduce the risk of damage to the case.
Choose a sturdy box
07
Proper box selection and reinforcement help ensure the violin arrives safely and in pristine condition.
Box requirements:
Use a double-walled cardboard box that’s slightly larger than the wrapped violin case, allowing room for padding.
Ensure the box is in excellent condition with no tears, weak points, or compromised edges.
Recommended sizes:
For a single violin case: 36”x14”x9” (as recommended by Robertson Violins)
For a double violin case: 36”x14”x14”
For high-value violins: Consider using a custom-built shipping crate or reinforced box to provide maximum protection against impacts and environmental changes.
Layer cushioning in the box
08
Proper cushioning inside the shipping box absorbs shocks and protects the violin case during transit.
- Create a foundation:
Line the bottom of the box with crumpled paper, foam peanuts, or air cushions. This layer provides foundational protection by cushioning the base of the shipment. - Center the violin case:
Place the wrapped violin case in the center of the box, ensuring it does not touch the sides directly. This positioning minimizes the risk of damage from impacts or pressure on the box walls. - Add side cushioning:
Fill the empty spaces around the case with additional cushioning materials like bubble wrap, foam sheets, or more crumpled paper. Ensure the padding is evenly distributed to stabilize the case and prevent movement during transit.
This multi-layered cushioning setup protects the violin case from all angles, ensuring it stays secure and safe throughout the shipping process.
Seal the box securely
09
Proper sealing ensures the box remains intact throughout shipping, especially when the package encounters rough handling.
Steps to seal the box:
Use industrial-grade heavy-duty packing tape (at least 2 inches wide) to seal all seams firmly, including the top and bottom flaps.
Reinforce weak points: Apply extra tape along the edges and corners of the box, as these areas are prone to tearing under pressure.
Create an “H” pattern seal: Tape across the center seam and extend over the edges of the box, then add two strips perpendicular to the seam to ensure full coverage.
PRO TIP: If you’re shipping during extreme weather or over long distances, consider using waterproof or weather-resistant tape for added protection.
Label the package clearly
10
Accurate and visible labeling ensures the package is handled with care and delivered without delay.
Labeling tips:
- Use durable, waterproof labels for sender and recipient details. Place one label on the top of the box and a backup inside the package in case the external label is damaged.
- Include stickers or labels for proper handling instructions. Examples include:
- “FRAGILE: Handle with Care”
- “THIS SIDE UP” (with arrows indicating orientation)
- “TEMPERATURE SENSITIVE” when shipping delicate instruments in extreme climates
- “DO NOT STACK” to prevent heavy boxes from being placed on top during transit
- Place clear label protectors over all labels to prevent smudging or peeling during shipment
Purchase insurance (optional)
11
If you’re shipping a high-value violin, we highly recommend purchasing insurance for financial protection against theft, damage, or loss.
How to calculate the violin’s value:
Add the cost of the violin, case, and any accessories (e.g., rosin, shoulder rests).
Use supporting documents like purchase receipts, appraisals, or certificates of authenticity to determine and validate the total value.
Choosing the right insurance coverage:
Check the carrier’s liability limits—most carriers cover a set amount (e.g., $100) by default, but additional insurance may be required for full coverage.
Declare the exact value of the shipment when purchasing insurance to avoid claim disputes.
Track the shipment (optional)
12
Tracking ensures you can monitor the package’s journey and respond quickly to potential issues.
Why you should track your shipment:
- More accurate updates:
Monitor the package’s location and estimated delivery time. - Immediate alerts:
Get notified of delays, reroutes, or other issues during transit. - Faster resolutions:
Quickly contact the carrier to resolve any problems if the package is delayed or misrouted.
How to set up tracking:
Enable tracking tools through the carrier’s app or website and opt for email or SMS notifications.
Choose delivery options like “signature required” for added security.
Notify the recipient (optional)
13
Keeping the recipient informed ensures smooth delivery and allows them to check the package promptly.
How you should notify the recipient:
Send an email or message with the expected delivery date and tracking details.
Request that they inspect the violin immediately upon receipt, checking for damage to the instrument, case, or accessories.
Creating an inspection checklist for the recipient:
Confirm that all components (violin, case, accessories) are included and undamaged.
Document any issues with photos and contact the carrier to file a claim if necessary.
PRO TIP: If you’re shipping to a retailer or repair shop, provide additional context, such as repair details or sales documentation, to ensure a smooth transaction.
How Red Stag can help you ship fragile musical instruments
Shipping delicate items like violins, cellos, basses, or any other string instrument requires expertise, precision, and a commitment to care. Red Stag Fulfillment offers specialized solutions to ensure your instrument arrives safely and on time. Here’s how we can help:
Expertise in fragile item shipping
Red Stag’s team has extensive experience handling fragile and high-value items like violins. Our specialized techniques and custom packaging solutions minimize risks during transit, ensuring your instrument is protected every step of the way.
What sets our team apart:
Tailored packaging options to safeguard delicate components
Advanced shipping methods designed for fragile goods
Proven expertise in shipping instruments with precision and care
NOTE: Want to learn more about shipping delicate items with Red Stag? Contact us at Red Stag Fulfillment.
Reliable accuracy guarantees
When shipping fragile items, accuracy and timeliness are non-negotiable. Red Stag Fulfillment offers industry-leading guarantees that give you peace of mind at every step.
Our commitment to 100% accuracy in order fulfillment means your shipments are always correctly packed and labeled. Additionally, our on-time delivery guarantees ensure your violin arrives as planned, eliminating the stress of missed deadlines.
Customer-focused solutions
Red Stag Fulfillment understands that every shipment is unique. Our customer-focused approach ensures we can meet a wide range of specialized needs that standard 3PL providers may not be able to handle.
Our services are customized to address specific challenges associated with fragile or high-value items. Red Stag’s scalable solutions are designed for businesses of all sizes, while our personalized support ensures that even the most complex shipping requirements are met with ease.
Learn more about our tailored services.
Safeguard your instrument with reliable shipping strategies
From securing the bow to cushioning the case and choosing reliable shipping options, every detail plays a vital role in protecting your violin during transit.
When it comes to shipping fragile, high-value items like violins, Red Stag Fulfillment offers the expertise and precision you need for worry-free delivery. With custom packaging solutions, accuracy guarantees, and customer-focused service, Red Stag is a trusted partner for your shipping needs.
Reach out to Red Stag Fulfillment for more information on our specialty fulfillment services.
