Need to ship a car seat? Whether you’re moving across the country, sending one to family, or selling online, most people are shocked by the complexity and cost. As a specialized shipping and logistics company, we’ve seen firsthand how the wrong shipping method or packaging approach can lead to damaged car seats and unnecessary expenses.
The good news? We’ll share everything we’ve learned about shipping car seats safely and affordably. In this comprehensive guide, you’ll learn:
- How to package car seats properly to prevent damage
- Real shipping costs from major carriers (with actual examples)
- Money-saving tips for avoiding common surcharges
- Step-by-step instructions for safe packaging
- Which shipping method is best for your situation
This practical guide will help you ship your car seat safely and affordably, without any costly surprises along the way.
TL;DR:
Key takeaways
LTL (Less Than Truckload) is often the most cost-effective solution for shipping car seats ($167–$700, depending on distance)
For fastest delivery, FedEx First Overnight ($1,000–$2,800) and UPS Next Day Air Early ($900–$2,200) offer guaranteed next-day service nationwide.
Protect car seats by shrink-wrapping, then covering the entire seat with bubble wrap, paying extra attention to protruding parts.
Fill empty spaces with packing peanuts to prevent shifting during transit.
Use one large box (e.g., 26″ x 26″ x 36″) or tape two smaller boxes together: one for the base (26″ × 20″ × 12″) and one for the backrest (26″ × 22″ × 10″).
Source custom-sized boxes from ULINE or check local retailers like Target, Walmart, or buybuy BABY for suitable options.
Run an ecommerce business selling car seats? Let our fulfillment experts handle your shipping logistics.
We’ll manage everything—from careful packaging to discounted carrier rates—while you focus on growing your brand. Plus, our accuracy and zero-shrinkage guarantees protect your inventory investment.
Schedule your fulfillment consultation today.
10-step guide to shipping car seats
Car seats need special care during shipping to arrive in perfect working condition. This guide covers everything you need to know to package and ship car seats properly.
Clean and prepare the car seats
01
Cleaning the car seats before shipping helps prevent minor damage and allows for clear documentation of their condition before shipping.
Clean and sanitize
Remove all dirt, debris, and stains:
Vacuum cushions, crevices, and base thoroughly
Wipe down all surfaces with mild cleaning solution
Treat any stains with upholstery cleaner
Allow seat to dry completely before packaging
Disassemble removable parts
Break down the seat to reduce shipping size:
Remove detachable cushions and padding
Take off headrest
Detach any storage compartments or accessories
Collapse seat to smallest footprint
Keep all parts together for easy reassembly
Document the condition
Take detailed photos before shipping:
Multiple angles showing overall condition
Close-ups of any existing wear or damage
Images of all removable components
Clear shot of serial number and labels
These photos will help you file an insurance claim if needed to verify the seat’s condition.
Choose a packaging method
02
Car seats require special protection during shipping due to their L-shaped design and protruding components. You have two options:
Professional packaging services
Shipping carriers offer premium packaging solutions that include:
Custom-sized boxes to accommodate the L-shape
Heavy-duty corner protection
Secure stabilization to prevent movement
Expert handling of all packaging complexities
While professional services cost more, they offer expert protection, making them especially valuable if you have high-end car seats or want peace of mind.
DIY packaging
Packaging the car seat yourself saves money and gives you control over the process. However, you’ll need to:
Source appropriately sized boxes for the L-shape
Add extra protection for vulnerable areas
Spend time securing all components
Fill gaps created by the seat’s shape
PRO TIP: Consider DIY packaging if you want to reduce shipping costs and have the experience, time, and confidence to handle proper wrapping yourself.
Gather your shipping supplies
03
If you’ve opted for the DIY method, gather all the materials to properly secure and protect the car seat before shipping. Here’s what you’ll need:
Appropriate size boxes (more on that below)
Tape measure
Marker
Scissors or box cutter
Heat gun
Bubble wrap
Packing peanuts
Packing and electrical tape
Fragile stickers
Foam sheets
Shrink wrap
PRO TIP: Seat covers provide extra protection, shielding the seats from dirt, moisture, and minor damage during transit.
Find the right box for car seats
04
Due to their L-shaped design, front car seats are best packaged in a custom two-box solution.
While a single large box can be used, it may result in wasted space, increasing shipping costs, or a tight fit that risks damage to the seat.
The exception is lightweight bucket seats—you can sometimes fit two seats in one large box by flipping one seat upside down. If you still have the original box, use it.
Rear bench seats are also simpler to ship since they fold down into a more rectangular shape that fits standard large boxes.
For typical front seats, the two-box setup provides good protection for both the vertical backrest and horizontal base while lowering shipping expenses.
ALERT: Before attempting to ship seats, confirm with your local carrier facility if they accept L-shaped packages.
How to set up the two-box method
Each front seat requires two boxes:
Base box that fits the seat bottom and rails
Top box that covers the backrest portion
To determine the box sizes:
01
Fully compress the seat.
02
Measure the widest points of both the base and backrest.
03
Account for protruding parts such as the shoulder areas, seat rails, and mounting brackets.
04
Add 2–4 inches of padding space on each side.
PRO TIP: If you don’t have the original box, ULINE offers custom-sized options. Alternatively, you can find large boxes at retailers like Target, Walmart, and buybuy BABY.
Real-life box example
Let’s walk through sizing boxes for a typical car seat:
Seat measurements
Base: 23″ × 18″ × 10″ (L × W × H)
Backrest: 30″ × 20″ × 8″ (H × W × D)
Required boxes
01
Base box: 26″ × 20″ × 12″
Provides 2-3″ padding around the base
Accommodates mounting hardware
02
Backrest box: 26″ × 22″ × 10″
Only needs to cover the exposed portion
Base box already covers 10″ of backrest height
Calculate exposed height: 30″ backrest – 10″ base = 20″ exposed
PRO TIP: Shipping premium seats with rigid plastic shells? Use double-boxing or heavy-duty corrugated boxes to prevent damage during transit.
Pad and protect your car seats
05
Padding and protecting your car seats requires careful attention to prevent damage during transit. Here’s how to protect key components:
Cover all adjustment mechanisms, buckles, and protruding parts with bubble wrap or foam sheets. Secure these with electrical tape.
Wrap control dials and electrical components with additional foam or bubble wrap on OEM seats. These parts are fragile and expensive to replace.
Secure any loose or moving parts to prevent shifting during transport.
Next, apply multiple layers of protection:
01
Start with shrink wrap, using a heat gun to mold it tightly to the seat’s shape. This creates a moisture barrier and secures components.
02
Add overlapping layers of bubble wrap to protect against impacts. Pay special attention to corners and edges.
03
If the headrest is removed, wrap it separately in bubble wrap, then place it on the seat before shrink-wrapping the entire assembly together.
ALERT: Without sufficient protection, headrest rods can pierce seat materials during transit. Wrap the headrest in bubble wrap, cushion with foam sheets, and seal securely.
Box the seats
06
To pack your car seats for safe shipping and prevent damage or box collapse during transit, follow these steps:
Modify the boxes
01
Before you can pack, you must modify the boxes to accommodate the seat’s L-shape.
For the first box (which supports the seat base):
01
Measure the depth of the backrest
02
Use a tape measure and marker to mark lines along the two long side flaps, leaving two extra inches
03
Cut slits on each flap to create two new flaps that will wrap around the sides of the backrest
04
Tape the bottom seams
For the second box (covering the backrest):
01
Measure the height from the top of the seat base box to the top of the backrest
02
Trim the bottom of the box, leaving a few extra inches for cushioning and a better fit
03
Adjust the box as needed so that it completely covers the backrest
Create a base layer
02
Once your boxes are modified, place a layer of bubble wrap or foam sheets at the bottom of the first box to create a shock-absorbing foundation for the seat base.
Place the seat in the first box
03
Place the car seat in the center of one box, then fill any empty spaces around the seat with packing peanuts, foam sheets, or crumpled bubble wrap. Pay special attention to cushioning the corners.
Once everything is secure, close the flaps of the box and tape them shut.
Slide the second box over
04
01
Take the second box and slide it over the backrest.
02
Fill it generously from the top with packing materials.
03
Tape the two boxes together with packing tape for a snug fit.
PRO TIP: Gently shake the package to check for any movement. If you feel or hear shifting, add more packing material until the seat is completely secure.
If you’re shipping a foldable seat that fits into a single box, you can still follow the same steps for preparing and boxing.
Seal and label the package
07
After packing the seats, add the finishing touches.
Seal the seams
Seal all seams using strong packing tape. Focus on the area where the two boxes meet, reinforcing it with multiple strips in an H-pattern for added durability and to prevent the package from opening during shipping.
Apply handling instructions
Attach clear handling labels such as “Fragile,” “This Side Up,” and “Handle with Care” to multiple sides of the package.
Without proper labeling, carriers might store seats upside down, resulting in warped frames, damaged adjustment mechanisms, bent mounting points, and crushed padding. To prevent costly damage, mark the top with stickers or large, clear letters on all sides.
Label the package
Place the shipping labels on a flat, visible surface, avoiding seams or corners. Verify that the destination and return addresses are easy to read, then cover them with clear tape to protect against smudging or damage during transit.
Select your shipping method
08
Your car seats are packed and ready to ship, so it’s time to choose your shipping method.
Parcel shipping
Traditional parcel shipping typically offers the best balance of cost-effectiveness and safety for car seats, provided the carrier accepts the size and shape of your package.
The shipping cost depends on several key factors:
Car seats are heavy and large, so they must be shipped separately. That said, shipping multiple packages to the same address could provide some small savings.
Additionally, you’ll incur extra handling charges based on either dimensional weight or actual weight, whichever is greater.
Real-world example
To give you a rough idea of shipping costs for car seats using traditional carriers, here’s a real-world example.
Since shipping calculators typically only allow calculations based on traditional rectangular boxes, we’ll use a 26″ x 26″ x 36″ box as an example. This box should fit an average car seat weighing around 40 pounds.
| Shipping Method |
Atlantic City (~130 miles) |
Chicago (~800 miles) |
Los Angeles (~2450 miles) |
|||
|---|---|---|---|---|---|---|
| Cost ($) | Days | Cost ($) | Days | Cost ($) | Days | |
| UPS Ground | 518.41 | 1 | 594.97 | 2 | 659.32 | 4 |
| UPS Next Day Air® Early | 960.46 | 1 | 1,966.50 | 1 | 2,201.48 | 1 |
| FedEx Express Saver | 724.47 | 3 | 1,233.83 | 3 | 1,902.80 | 4 |
| FedEx First Overnight® | 1,016.25 | 1 | 2,263.28 | 1 | 2,870.61 | 1 |
NOTE: We didn’t include USPS and DHL because the box exceeds their maximum size limitations.
Cheapest shipping costs
If you’re not in a rush for the seats to arrive, UPS Ground is usually the cheapest option for parcel shipping.
| Shipping method | Cost to ship ~130 miles | Cost to ship ~800 miles | Cost to ship ~2450 miles |
|---|---|---|---|
| UPS Ground | $518.41 | $594.97 | $659.32 |
| FedEx Express Saver | $724.47 | $1,233.83 | $1,902.80 |
Priority shipping costs
If you need the car seat delivered as fast as possible, UPS Next Day Air® Early is your best bet. However, it’s still expensive, as even the shortest distance costs nearly $1,000.
| shipping method | cost to ship ~130 miles | cost to ship ~800 miles | cost to ship ~2450 miles |
|---|---|---|---|
| UPS Next Day Air® Early | $960.46 | $1,966.50 | $2,201.48 |
| FedEx First Overnight® | $1,016.25 | $2,263.28 | $2,870.61 |
LTL Shipping
For multiple car seats, LTL (Less Than Truckload) shipping is a more cost-effective option than traditional parcel shipping, especially when shipping across the country.
LTL carriers consolidate shipments into a single truck, making it ideal for bulk orders like car seats. A single pallet can often accommodate both front and rear seats, maximizing space and reducing costs.
Here are the best places to source pallets for your car seat shipment:
- Online retailers
Websites such as ULINE, PalletTrader, and eBay offer various pallets with delivery options. - Freight companies
Some LTL carriers sell or rent pallets. Call beforehand to check. - Local businesses
Warehouses and manufacturers may sell or give away surplus pallets. Look for local recycling programs. - Shipping providers
Some logistics companies offer pallets and freight boxes for purchase or rent.
PRO TIP: Avoid fiberboard and pressed wood pallets, as they’re not sturdy. Stick to standard wood or plastic pallets.
While LTL requires extra preparation and takes a few more days, it can be significantly cheaper than shipping individual car seats separately.
Shipping costs are based on:
Number of pallets
Freight class
Distance
Service speed
Additional services
Freight class categorizes goods based on factors like weight, density, ease of handling, and liability. While adding more seats may increase the freight class, LTL remains one of the most affordable options for bulk shipments.
PRO TIP: Bolt the car seat rails directly to the pallet to keep the seats secure and upright during transit. This prevents shifting and protects against damage.
Real-world example
For this example, we’ll use two standard 40-pound car seats bolted to a standard pallet (48″ x 40″) to estimate shipping costs via Freightquote, including lift gate and residential delivery for both.
You can also use Freightquote to calculate your costs by following these steps:
01
Prepare and measure your items.
02
Input your shipment details to receive quotes.
03
Select a carrier.
04
Make the payment.
05
Schedule a pickup time.
| LTL carrier | Atlantic City | Chicago | Los Angeles | |||
|---|---|---|---|---|---|---|
| cost to ship ~130 miles ($) | days in transit | cost to ship ~800 miles ($) | days in transit | cost to ship ~2450 miles ($) | days in transit | |
| SALSON LOGISTICS, INC. | 167.35 | 1-2 | N/A | / | N/A | / |
| WORLDWIDE LOGISTICS OF NJ LLC | 400.72 | 1-2 | N/A | / | N/A | / |
| FedEx Freight Priority | 610.10 | 1-2 | 656.19 | 2-3 | 675.76 | 4-5 |
| ABF Freight System | 647.61 | 3-4 | 968.61 | 3-4 | 649.55 | 5-6 |
| FedEx Freight Economy | 660.75 | 2-3 | 689.21 | 3-4 | 671.90 | 6-7 |
| Pitt Ohio Express | 755.33 | 2-3 | 865.93 | 3-4 | N/A | / |
| ROADRUNNER TRANSPORTATION SERVICES, INC. | N/A | / | 730.77 | 3-4 | 707.05 | 5-6 |
Schedule pickup/delivery
09
When shipping your car seats, you can choose between carrier pickup or dropping off the package yourself.
Carrier pickup is convenient but may incur extra fees, while drop-off saves money if you can transport the seats to the local carrier facility.
PRO TIP: Using a business address can cut shipping and additional service costs, especially with LTL shipments.
Tracking and delivery
10
Share the tracking number with the recipient as soon as the car seats are shipped. Instruct them to inspect the shipped seats thoroughly upon delivery (with the carrier present) to document any potential shipping damage.
Inspection checklist
Check the frame and rails for bends or cracks
Test all adjustment mechanisms and levers for proper function
Inspect fabric and padding for tears or stains
Verify that all mounting points and brackets are intact
Confirm any detachable parts are present
Before signing for delivery, remind the recipient to complete a full inspection. Signing the delivery receipt confirms acceptance of the car seats in good condition, which may impact their ability to file a damage claim later.
If damage is found
Take clear photos of all damage
Refuse the delivery
Contact both the sender and the shipping carrier immediately
Begin the claims process while the evidence is fresh
PRO TIP: For high-value car seats, consider recording a video of the unboxing process to document the condition upon arrival thoroughly.
Partner with Red Stag Fulfillment for Hassle-Free Car Seat Shipping
Car seat shipping demands specialized expertise to prevent damage, control costs, and maintain customer satisfaction. Red Stag Fulfillment’s proven processes and strategic warehouse locations help you deliver pristine products while reducing operational headaches.
We back our service with industry-exclusive guarantees:
Zero inventory shrinkage
Same-day shipping with a 5 PM cutoff service available
100% picking accuracy
48-hour receiving guarantee
If any of these commitments are not met, we will pay $50 per error. For any lost inventory, we will cover the wholesale cost of the product.
Our specialized large-item expertise comes from shipping thousands of large, bulky products annually. We understand the unique challenges of protecting these awkward, high-value items throughout the fulfillment process.
Interested? Start a conversation today.
