How to Ship Plants in the Mail: The Ultimate Guide

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Most people and eCommerce businesses don’t realize there’s a complex web of rules and requirements for how to ship plants. Whether you’re branching out into plant sales (sorry, we couldn’t resist) or moving house plants across state lines, you’ll need a hand to get your plants safely from place to place.

In this post, we’ll look at the rules of the road, what carriers you can use, how eCommerce fulfillment can help horticulture businesses ship plants, how to protect your plants, and why you may need to pick up a flea collar or two.

ecommerce business wonders how to ship plants

Ask the USDA

Your first move to ship plants is to look at federal and state regulations. Look at requirements from both your location and where customers live. When you’ve got a carrier selected, reach out, and they can help you find the correct information and label your packages appropriately. Here are some early reading requirements for how to ship plants:

For example, California has some of the strictest regulations because of the importance of its agriculture industry. You can’t import any citrus plants into California, and certain other plants must be quarantined before they enter the state. However, shipping houseplants to California is fine as long as they’re grown indoors using sterile potting soil.

Unfortunately, you’ll need to review every order. States have many different rules that may prevent some shipments because certain plants are banned, some face quarantine periods, and others may need to be inspected.

how to ship plants

Who can ship plants and trees?

The three major carriers in the U.S. will help you ship plants and small greenery. Each has its own set of restrictions, but they generally follow the USDA guidelines. UPS and FedEx also offer packaging support specific to different plants.

Your costs will vary significantly depending on the plants and package size, especially given the need to have these plants shipped quickly. Speak to your preferred carrier directly whenever you want to ship plants. That’s because shipping something over the weekend or using the wrong option could lead to your plants sitting in a warehouse or waiting in transit, potentially harming them.

Pro tip: Put plants in the mail early in the week and avoid shipping house plants near holidays to minimize transit time.

Let your plants guide the fulfillment process.

Plants need speedy shipping

Plants need to move to their destination quickly. The younger the plant, the more fragile it is, in most cases. Many people and businesses ship younger plants because they’re also smaller and thus cost less. In most cases, you’ll want to choose an expedited shipping method. Here are some speedy shipping options to protect your plants:

  • USPS: Postal Service shipping options Priority Mail and Priority Mail Express will get products to their destination within two working days. Flat-rate priority can also be used for plants, though you’ll want to use it only at the beginning of the week.
  • UPS: Stick with this carrier’s Next Day Air service to ensure safety and delivery speeds. Some UPS Ground options can get plants to their destinations by the end of the next business day, but the carrier recommends its air services.
  • FedEx: The company suggests using its overnight services to ship plants safely. First Overnight, Standard Overnight, and Priority Overnight should do the trick, and FedEx will generally help you source packaging (or at least provide suggested requirements) to move your goods.

One UPS driver told us that you might want to consider shipping to the UPS or another carrier store nearest to the recipient. That may speed up your plant shipping because shipping company stores are often bulk stops, which also can minimize how much handling the package experiences.

temperature and plant

Pay attention to temperature and moisture

Packages need to be sealed up, but that can be problematic when sending plants in the mail. Small and young plants can live well without any holes for airflow, but mid-sized plants may need some. During cold weather, it’s not advisable to add holes to the shipping box, but you might need holes if you’re shipping plants in hot conditions.

Perhaps more important is matching temperature to your plants’ needs. Orchids and tropical plants may need insulation against cold temperatures. Others may need to maintain colder temperatures to avoid wilting during hot weather. Some packaging can help you prevent this, including cold or heat packs.

Secure the soil and stems of every plant you ship, whether they’re in pots or snipped for a flower arrangement. Wrap the roots in wet paper or paper towels to keep them moist, then wrap them in plastic to keep the moisture in and keep the soil in place. The amount of moisture in the packaging will depend on the time of year (temperature) and the type of plant. Succulents and cactuses should be shipped in semi-dry soil, so don’t water them before shipping.

Pro tip: It’s generally easiest to remove potted plants from their pot before shipping, but don’t ship house plants with bare roots. Leave some of the soil on the roots when you pack the plant.

If you need strict temperature controls, ask carriers about services. Cold storage, temperature-controlled containers, and refrigeration trucks are available in most situations. Look for information from your carrier or 3PL if you work with a company like Red Stag Fulfillment.

Steps to packing a plant

  • Water the plant anywhere from a few hours to a day before you ship it. You want the soil to be slightly moist when you send the plant. 
  • Remove the plant from its pot, being careful not to damage the roots. Leave some of the soil on the roots.
    • You can ship a plant in a pot, but shipping will be more expensive because of the extra weight, and the steps are slightly different. See above.
  • Wrap the root ball in damp newspaper or paper towels. If the plant will be in transit for several days, place some polymer moisture crystals inside the newspaper or paper towel (soak them in water first). You can also add more layers of damp paper or paper towels for more moisture.
    • Wrap only the root ball in the damp paper, not the leaves.
  • Wrap the roots in plastic wrap or place them inside a plastic bag, being careful to keep the leaves outside the plastic.
  • Place your plant in a suitable box with inserts or packing material to protect your plant.

Gather your box and materials

Many plants are lightweight, making it likely that you’ll be charged a dimensional (DIM) weight for the package. In general, that means you can pack your plants securely to minimize harm without worrying about significantly increasing the price. To keep them safe, here are some materials to consider:

  • Study shipping boxes
  • Plastic bags and ties
  • Bubble wrap or air-filled bags
  • Packing paper
  • Lightweight or plastic pots (if you’re shipping plants in potted)
  • Sterilized soils
  • And a flea collar or two

If you’re sending plants for the first time, go to your local shipping company store and ask about what box options they have available. When it’s for your business, look at packaging companies that offer boxes specifically for plants. Corrugated boxes are your safest option for most plants because they’re easy to pack and strong enough to protect the fragile elements of plants. 

Here are some options for different types of plant shipping.

Floral arrangements

Floral arrangement boxes have an area for you to secure the vase and cut flowers. Use rubber bands or twine ties to keep stems safe and pack them tightly within the box.

cut flowers

Bulk flowers

Select a corrugated, telescoping box that can fit your entire set of cut flowers or entire plants when laid down flat. You can add wood pieces like cleats to keep contents from shifting during transit, and corrugated box dividers (like the ones used to pack wine bottles) help shipments with multiple plants stay safe.

Wrap the stems in cool or wet paper to help keep your flowers alive and secure. Tape down the trays and telescoping elements to keep them in place while reinforcing the box structure.

How to ship potted plants

Most people ship plants without pots to minimize the cost of shipping, but there may be instances where it makes sense to ship houseplants or other types of plants in their pots.

If you’re shipping plants in pots or living arrangements in vases, look for a corrugated cardboard box with an internal divider or enough space for you to add one, similar to the dividers used to pack wine bottles. Wrapping the pot or vase in cardboard helps limit movement while protecting the container. Securing the pot with cardboard minimizes shifting, hopefully preventing damage to plant stems and parts.

To ship plants in pots, you’ll also need cardboard inserts between the pot and the rest of the plant to keep the soil in place. Add “This Side Up” to the shipping label and arrows to prevent damage. Pro tip: ship plants in a plastic pot to reduce the cost of shipping and the chance of breakage.

Bulk small plants

Sometimes you’ll ship a set of plants in a box. Here, you’ll want to get trays that are as close to the length and width dimensions of the box as possible. Open the box, place your tray inside, and line up the plants in the tray. Use packing paper and heavier materials between plastic trays or pots to limit movement.

When possible, use stackable corrugated trays that include top pads. Even if you’re not stacking them within the box, the stackable design makes it easier to pad the top of the box and limit harm to your plants. This type of setup is also useful for seedlings.

Seedlings

Shipping seedlings is common for eCommerce plant shops, but they’re fragile. Keep them safe by using boxes designed to fit the trays commonly used in greenhouses and stores during growing. Corrugated boxes offer reliable support, and you can wedge your plastic trays in safely. Adding a plastic mesh on top will help you protect small, leafy items and make it possible to stack multiple trays.

seedling

Orchids and delicate plants

Orchids, blooms, and other delicate items need special care. Look for shipping trays that have significant padding while also giving room for your plants. Wrap the leaves and blooms in paper to keep them safe. If your orchids are in pots, look for layers or trays with pre-cut inserts for the pots. Try to secure the pots and pack around them tightly — that’ll minimize impacts between blooms and other things in the box, limiting damage.

How to pack your plants

Plants are living things and can be sensitive to moves. Many indoor plants, flowers, and smaller plants will need to be carefully packed. Large plants, trees, and bushes must be carefully removed from the ground with roots and soil intact.

Large plants are often placed on a pallet with custom carpentry to prevent them from moving. The base will be wrapped in plastic if the branches are flexible and low to the ground. From there, the pallet is loaded onto a semi-truck and delivered directly to the home or business owner. Trees and plants shipped on pallets can easily weigh up to 500 lbs.

Labeling is a critical element of how to ship plants. Write the scientific and common names of your plant on the outside of each box and also add labels that say: “Live Plants,” “Perishable,” or “Fragile.” Pro tip: don’t use paper labels because the moisture from the plant could render them unreadable.

how to ship plants

Flower and small plant packing

If you’re shipping smaller plants, the process is a little easier, and you can use carriers like UPS, USPS, and FedEx instead of needing to find a semi. Here are the steps for these packages:

  1. Prune your plants and remove dead elements up to a week before shipping
  2. If plants have a pot, change to lightweight plastic pots with sterilized soil
  3. Put the plant in a plastic bag and secure it over the pot or vase to prevent loss of soil
  4. Put your plant in the appropriate box mentioned above
  5. Secure the vase or pot in the box and wrap it with paper or bubble wrap
  6. Add cardboard dividers or heavier materials around stems to limit vase/pot movement and prevent damage to the plan
  7. Fill void space with newspaper, shredded cardboard, or other natural fillers
  8. If not using a box made with plants in mind, create a few small holes on the sides for airflow
  9. Label the box per carrier instructions, including listing it as a plant and fragile. Place the label on the top of the box for a better chance that your carrier moves it with the label facing up.

Unique requirements
Or, why is a flea collar on the list?

No fulfillment company knows everything about every package and product beforehand. But we’re willing to learn and adapt to best practices. In the case of shipping plants, that means using things like flea collars.

That can seem a bit odd, but there is a good reason behind it. A flea collar can be placed on the pot of a plant to drive out any unwanted stowaways. They’re helpful for getting rid of pests on your trees as well as those that might be in the soil of the pot. Gardeners tell us that they’re a great deterrent to use regularly and that you can cut up a collar into three-inch-long pieces for smaller houseplants.

Add a collar to the pot three days to a week before you plan to ship the plants for best results.

Need more help? Use this tool to connect with a local Master Gardener who may have advice for the specific plants shipped or locations involved.

unboxing experience

What is the best fulfillment service to ship plants? 

Your best fulfillment option is going to be a company with experience in shipping plants. They’ll also need to be physically close to your location(s) so that you have very minimal transit time to a packing and distribution facility. In many cases, your eCommerce company will want to ship plants itself because it ensures the speed and quality of plants sent to customers.

However, you can turn to a 3PL like Red Stag Fulfillment to provide support for your pottery, large terrariums, outdoor furniture, and other goods. These oversized items can take up significant space in your warehouse, and you’ll want to store them away from greenhouses, coolers, and other buildings on your site. Our award-winning fragile and high-value fulfillment can help you move these heavy items while keeping them safe from damage, especially shipments that include fragile items such as ceramic pots.

We provide affordable fulfillment for those hard-to-ship items that are heavy or hard to move. By working with carriers on these types of products, we can help you save significantly on shipping. If you’re looking for help with fulfillment for outdoor furniture and other plant accessories, let us know — we’re here to help.

ASK AN EXPERT

Your next reading list for shipping fragile, restricted, or hard-to-ship items:

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