Most people and eCommerce businesses don’t realize there’s a complex web of rules and requirements for how to ship plants. Whether you’re branching out into plant sales (sorry, we couldn’t resist) or moving across state lines, you’ll need a hand to get your plants safely from place to place.
In this post, we’ll look at the rules of the road, what carriers you can use, how to protect plants, and why you may need to pick up a flea collar or two.
Ask the USDA
Your first move to ship plants is to look at federal and state regulations. Look at requirements from both your location and where customers live. When you’ve got a carrier selected, reach out, and they can help you find the correct information and label your packages appropriately. Here are some early reading requirements for how to ship plants:
- Review general plant protection regulations, including acts that address pests
- Check this database to see if the plant is prohibited or has other state-based limitations.
- Read plant labeling and other information for shipping and imports.
- Check state regulations directly from the states or third-party services
- And ask your carrier for their information, such as this older letter from the USPS
Unfortunately, you’ll need to review every order. States have many different rules that may prevent some shipments because certain plants are banned, some face quarantine periods, and others may need to be inspected.
Who can ship plants and trees?
The three major carriers in the U.S. will help you ship plants and small greenery. Each has its own set of restrictions, but they generally follow the USDA guidelines. UPS and FedEx offer packaging support specific to different plants.
Costs will vary significantly depending on your plants and package size, especially given the need to have these plants shipped quickly. Speak to your preferred carrier directly whenever you want to ship plants. That’s because shipping something over the weekend or using the wrong option could lead to your plants sitting in a warehouse or waiting in transit, potentially harming them.
Let your plants guide the fulfillment process.
Know your speeds
Plants need to move to their destination quickly. The younger the plant, the more fragile it is, in most cases. Many people and businesses ship younger plants because they’re also smaller and thus cost less. So, here are some speed options you can use to protect your plants best:
- USPS: Priority Mail and Priority Mail Express will get products to their destination within two working days. Flat-rate priority can also be used for plants, though you’ll want to use it only at the beginning of the week.
- UPS: Stick with this carrier’s Next Day Air service to ensure safety and delivery speeds. Some UPS Ground options can get plants to their destinations by the end of the next business day, but the carrier recommends its air services.
- FedEx: The company suggests using its overnight services to ship plants safely. First Overnight, Standard Overnight, and Priority Overnight should do the trick, and FedEx will generally help you source packaging (or at least provide suggested requirements) to move your goods.
One UPS driver told us that you might want to consider shipping to the UPS or other carrier store nearest to the recipient. These may get delivered slightly more quickly because stores are often a bulk stop, which also can minimize how much handling the package experiences. Most warehouses are not temperature controlled, but they said stores are less likely to get excessively hot.
Check temperature and moisture
Packages need to be sealed up. Small and young plants can live well without any holes for airflow, but mid-sized plants may need some.
Perhaps more important is matching temperature to your plants’ needs. Orchids and tropical plants will need to avoid cold temperatures. Others may need to maintain colder temperatures. Some packaging can help you prevent this, such as including cold or heat packs.
Secure the soil and stems of every plant you ship, whether they’re in pots or are snipped for a flower arrangement. Wrap in plastic to keep soil in place and consider including wet paper to help maintain moisture.
If you need strict temperature controls, ask carriers about services. Cold storage, temperature-controlled containers, and refrigeration trucks are available in most situations. Look for information from your carrier or 3PL if you work with a company like Red Stag Fulfillment.
Gather your box and materials
Many plants are lightweight, making it likely that you’ll be charged a dimensional (DIM) weight for the package. In general, that means you can pack your plants secure to minimize harm without worrying about significantly increasing the price. To keep them safe, here are some materials to consider:
- Study boxes
- Plastic bags and ties
- Bubble wrap or air-filled bags
- Packing paper
- Lightweight or plastic pots
- Sterilized soils
- And a flea collar or two
If you’re sending plants for the first time, go to your local carrier store and ask about what box options they have available. When it’s for your business, look at packaging companies that offer boxes specifically for plants. Corrugated boxes are your safest option for most plants because they’re easy to pack while protecting the fragile elements of plants.
Here are some options that may help:
Floral arrangement boxes have an area for you to secure the vase and flowers. Use ties to keep stems safe and pack tightly within the box. Here’s one option from FedEx.
Select a corrugated, telescoping box that can fit your entire set of flowers or plants when laid down flat. You can add wood pieces like cleats to keep contents from shifting during transit. Wrap stems in cool or wet paper to help keep your flowers alive and secure. Tape down the trays and telescoping elements to keep them in place while reinforcing the box structure.
Small potted plants
If you’re shipping plants in pots or vases, look for a corrugated cardboard box with an internal divider or enough space for you to add one. Wrapping the pot or vase in cardboard helps limit movement while protecting the container.
Securing the pot with cardboard minimizes shifting, hopefully preventing damage to plant stems and parts. You’ll also want to wrap the vase and stem in a plastic bag to help keep the soil in place. That’ll help your plants survive the trip, especially if the box is put down sideways.
Bulk small plants
Sometimes you’ll ship a set of plants in a box. Here, you’ll want to get trays that are as close to the length and width dimensions of the box as possible. Open the box, put in your tray, and line up plants in the tray. Use packing paper and heavier materials between plastic trays or pots to limit movement.
When possible, use corrugated trays that include top pads and can stack. Even if you’re not stacking them within the box, the design makes it easier to pad the top of the box and limit harm to your plants. This type of setup is also useful for seedlings.
Shipping seedlings is common for eCommerce plant shops, but they’re fragile. Keep them safe by using boxes designed to fit the trays commonly used in greenhouses and stores during growing. Corrugated boxes offer reliable support, and you can wedge your plastic trays in safely. Adding a plastic mesh on top will help you protect small, leafy items and make it possible to stack multiple trays.
Orchids and delicate plants
Orchids, blooms, and other delicate items need special care. Look for shipping trays that have significant padding while also giving room for your plants. Wrap the leaves and blooms in paper to keep them safe. If your orchids are in pots, look for layers or trays with pre-cut inserts for the pots. Try to secure the pots and pack around them tightly — that’ll minimize impacts between blooms and other things in the box, limiting damage.
Pack your plants
Plants are living things and can be sensitive to moves. Many indoor plants, flowers, and smaller plants will need to be carefully packed. Large plants, trees, and bushes will need to carefully be removed from the ground with roots and soil intact.
Large plants are often placed on a pallet with custom carpentry to prevent them from moving. The base will be wrapped in plastic if the branches are flexible and low to the ground. From there, the pallet is loaded on a semi-truck and delivered direct to the home or business owner. Trees and plants shipped on pallets can easily weigh up to 500 lbs.
These pallet images are courtesy of Conifer Kingdom.
Flower and small plant packing
If you’re shipping smaller plants, the process is a little easier, and you can use carriers like UPS, USPS, and FedEx instead of needing to find a semi. Here are the steps for these packages:
- Prune your plants and remove dead elements up to a week before shipping
- If plants have a pot, change these to lightweight plastic pots with sterilized soil
- Put the plant in a plastic bag and secure it over the pot or vase to prevent loss of soil
- Put your plant in the appropriate box mentioned above
- Secure the vase or pot in the box and wrap it with paper or bubble wrap
- Add cardboard dividers or heavier materials around stems to limit vase/pot movement and prevent damage to the plan
- Fill void space with newspaper, shredded cardboard, or other natural fillers
- If not using a box made with plants in mind, create a few small holes on the sides for airflow
- Label the box per carrier instructions, including listing it as a plant and fragile. Place the label on the top of the box for a better chance that your carrier moves it with the label facing up.
Or, why is a flea collar on the list?
No fulfillment company knows everything about every package and product beforehand. But, we’re willing to learn and to adapt to best practices. In the case of shipping plants, that means using things like flea collars.
That can seem a bit odd, but there is a good reason behind it. A flea collar can be placed on the pot of a plant to drive out any unwanted stowaways. They’re helpful for getting rid of pests on your trees as well as those that might be in the soil of the pot. Gardeners tell us that they’re a great deterrent to use regularly and that you can cut up a collar into three-inch-long pieces for smaller house plants.
Add a collar to the pot three days to a week before you plan to ship the plants for best results.
Need more help? Use this tool to connect with a local Master Gardener who may have advice for the specific plants shipped or locations involved.
What is the best fulfillment service to ship plants?
Your best fulfillment option is going to be a company with experience shipping plants. They’ll also need to be physically close to your location(s) so that you have very minimal transit time to a packing and distribution facility. In many cases, your eCommerce company will want to ship plants itself because it ensures the speed and quality of plants sent to customers.
However, you can turn to companies like Red Stag Fulfillment to provide support for your pottery, large terrariums, outdoor furniture, and other goods. These oversized items can take up significant space in your location, and you’ll want to store them away from greenhouses, coolers, and other buildings on your site. Our experts can help you move these heavy items while protecting them, especially for fragile pots and items.
We provide affordable fulfillment for those hard-to-ship items that are heavy or hard to move. By working with carriers on these types of products, we can help you save significantly on shipping. If you’re looking for help with fulfillment for outdoor furniture and other plant accessories, let us know — we’re here to help.
Your next reading list for shipping heavy, oversized items: